Description

The Metropolitan King County Council is recruiting for a new Legislative Clerk. Experienced candidates will have a passion for working in the public sector or legislative environment, providing clerical and administrative operations 
support to elected offices and policy staff as member of a team. Excellent written and verbal communication skills, initiative good judgment, a keen attention to detail and the ability to coordinate logistics are all mission critical skills necessary to succeed in this position.

The Legislative Clerks work as members of the council’s policy team to ensure accountability throughout the legislative process in compliance with established standards by working with policy staff, the Council Clerk’s Office and Councilmembers. With a focus on superior service, the successful candidate is expected to coordinate and clerk committee meetings, draft and proof documents, maintain legislative records, and provide administrative support to the committees, policy staff, and the legislative process. We are committed to upholding and promoting equal opportunity in employment and value lived experiences.

People of all backgrounds, cultures, and religions are encouraged to apply, including veterans, people of color, immigrants, refugees, women, LGBTQ+, and people with disabilities. We value diversity and strive to hire a workforce who reflects the County we serve. We believe a diverse workforce is a strong workforce.

 
Job Duties 

Applicants must, at a minimum, demonstrate skills and abilities to:

• Prepare, distribute, and publish meeting packet materials for committee meetings, public hearings, or other proceedings.
• Serve as the clerk for Council committee hybrid meetings, to include on-site equipment operation, managing online participation, calling on individuals for public comment, providing support for committee chairs during committee meetings, and recording committee attendance, actions and votes.
• Serve as a point of contact for the public on general questions and information pertaining to Council committees.
• Work in a team environment with legislative clerks and policy analysts by providing support to the teammates whenever necessary.
• Coordinate calendar invitations for hybrid meetings via the online meeting application (Zoom) and ensure that all necessary participants have been invited.
• Prepare revised documents based on changes approved by committee members.
• Process meeting materials offered during the legislative process. Prepare minutes of the proceedings, record votes, and appropriately distribute and post documents via email and on the Council’s website.
• Maintain committee files, including creating and maintaining hard and electronic files through King County's electronic record management system. Ensure all necessary documents are accurately filed and processed.
• Prepare, review and edit documents from rough drafts or verbal instructions in a variety of formats, such as memorandums, agenda packets, and supporting materials. Compose routine correspondence, ensure materials and reports for signature and/or official proceedings are accurate, complete, and technically correct any forms as necessary.
• Assist the Council's public records custodian and staff to ensure proper public records are properly retained and assists with proper redaction in accordance with state law.
• Provide and maintain up-to-date documentation on various laws, rules/regulations, policies/procedures as related to functions such as agenda preparation process, Open Public Meetings Act, Public Records Act, Roberts Rules of Order, and other internal policies and state laws as requested.
• Work with Council Communications staff to maintain up-to-date information on committee web pages.
• Employ working knowledge of office practices, procedures, equipment, filing systems, intake, letter, and report writing, photocopier/scanning, and postage machines.
• Identify and inform managers of current and potential issues and problems and maintain the confidentiality of sensitive and controversial communications.
• Perform other duties as assigned that support the overall objective of the position.

Requirements

Experience, Qualifications, Knowledge, Skills
 

The most competitive candidates will possess the following experience, knowledge, and skills:

• Working knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process.
• Independently perform all the duties of the position as duties are often conducted from home or in other remote settings.
• Human relations skills to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Procedural knowledge of Council rules and parliamentary procedures.
• Demonstrated proficiency with Microsoft Office Suite and Adobe Pro.
• Working knowledge of tools to support remote and hybrid committee meetings, and experience coordinating and managing Zoom meetings and webinars.
• Knowledge and experience with file management and records retention.
• Ability to use a high degree of tact, discretion, and diplomacy in dealing with sensitive situations and concerned or upset individuals.
• Demonstrate considerable independent judgement and the ability to deal with information of confidential and/or politically sensitive nature.
• Maintain focus and attention to detail in fast-paced environment, often while managing multiple and competing priorities.
• Ability to focus on the details and approach problems logically and rationally.
• Learns and utilizes multiple software applications and equipment, used for audio/video recording, archiving, legislative records, and other applications as necessary.
• Troubleshooting software and equipment related issues, often on the fly in high pressure situations.
• Maintaining focus and attention to detail in a fast-paced environment, often while managing multiple and competing priorities. Maintains poise during stressful situations.

EDUCATION QUALIFICATIONS

The position typically requires an associate's degree and three years of experience in administrative support. Additional experience in a legislative and/or political environment may substitute for some higher education.